A significant interface improvement is being made to Google Workspace, which includes Google Docs, Drive, and other tools. This update should make sharing and collaboration simpler. That is based on a recent reports that describes changes the search engine giant made to its wildly popular office suite. Even better, these changes will affect everyone who uses Workspace because the majority of users can now use the suite for free.
The specific nature of the adjustments reveals their greatest advantage. With the most recent update, Google modified the way it displays a number of already-existing options to end users. Specifically, by hiding practically everything behind a single share button on the user interface. That button may be found in the UI’s top right corner.
HOW DO CHANGES TO GOOGLE WORKSPACE IMPROVE SHARING AND PRODUCTIVITY? Previously dispersed over several menus, everything about sharing is now accessible from the new share button. That also has a sharing entry box for brand-new users. But it also includes a list of users, including those with access already. The person who can edit the file is listed first, then those who can only view and comment on it, and finally the file’s owner. To choose each user’s level of access, utilize the drop-down choices.
Advertisement Google has also provided ways to change ownership and revoke access. However, the latter choice is limited by restrictions already in place. So, users of personal accounts cannot share with users of business accounts or enterprise.
Finally, under General access, users have the choice to limit what can be done by users who only have access through a link. Additionally, the Done button is still available for confirming any changes, along with the choices to generate and share links.
Google adds a gear-shaped symbol for more options at the top of the user interface. Users can decide, for example, whether Editors on a file can modify permissions or share the file. And if the file can be downloaded, printed, or copied by people who have the ability to read or comment on it.
Advertisement One that larger shares will wish to use is the sole significant option that is still hidden beneath the share button. Google, for instance, advises using the File option at the top of the page for audiences larger than 100 users. Users can select Publish to web under Share and Share with Others there.